live auction donation requestMarch 2023
Its common courtesy and will remind your donors that their donation helped your cause. Brainstorm all your dream items, write them down, and share them with your procurement team and board members. Retail values range from $8,000 to $12,600 (CAD$10,700 to CAD$16,800) and are available to non-profits at no additional cost. Call us at: (201) 492-4294. . It would also be helpful to understand your fundraising goals. Attachment. Check your inbox, good news is on its way . 3 3 ,, blog.fundly.com dum6ofono As a member of the Auction Committee, I am writing to invite you to participate in Charity ABC's Gala, an extraordinary event supporting Charity Health Centers for Indigent Children (HCIC). . , You will be most successful in reaching out to smaller, locally-owned businessesespecially those where you (or your board members, staff team, volunteers, etc.) The following are guidelines, for the donation request: We require, along with the donation request form, a formal donation request letter submitted on organizational letterhead. . It is best to send out at least one email and at least two to three social media posts a week during the end-of-year or other large . Thank you! We accept hunting donation requests from local and national non-profit organizations and charities, churches, schools, and booster clubs holding fundraisers in the USA, Canada, Mexico, United Kingdom, New Zealand & Australia. MORE. Take time to make inquiry phone calls or perform Google searches. Fill out my online form. Be sure to include a phone number and e-mail address that people can use to contact your non-profit to arrange for pick-up of auction items. We'll review all requests from federally-licensed 501 (c) (3) non-profit . Live Auction Getaway Packages. Many of your board members and other supporters have connections to local businesses that might be willing to donate items for your event. 1. as a nonprofit, you have one of the most impactful stories there is. Our team is planning [something new/a fantastic event], so get excited. The letters are the first introduction to individuals and businesses that youre having an event, need silent auction items, and what recognition and visibility is included for auction donors. Soliciting donations for a silent auction is a straightforward process, but its one that requires consistent effort. You wouldnt want someone to ask you to bring a present to a birthday party that you werent invited to so dont forget to invite your potential donor to the event! Take some of the work off of the donor and give them specific examples when possible. Start by reviewing our article on Finding Donations for Your Auction. Including a charity donation form along with your thank you will assist in organizing your charity auction items and keeping auction item descriptions consistent. The Best Silent Auction Item Ideas. Multiply Your Impact. 4. Just answer 9 simple questions and we will immediately approve your request. The organization requesting the donation will be contacted by email, regardless of whether or not the request is approved. It would also be helpful to understand your fundraising goals. The first step in writing a donation request letter is ensuring that it gets to the right person. Live appeals: Live appeals are nothing but requests for donations. Sports. Please include your nonprofit certification number with your request. Please provide information on your good work and tell us how you will acknowledge this donation at your event. What would you like us to donate? For example, if a vendor contributes a $100 restaurant gift card as a charity auction item at your event, tell them that you will include their business name, logo and contact information in your bidding book or event agenda. *Attach your organization's letterhead or proof of 501(c)(3) status. Sure it feels great for the business owner to help a charity in need, but it sweetens the deal if you show the merchant a marketing related benefit. Please provide information on your good work and tell us how you will In your donation request letter, include: Always, always, always be sure to thank auctions item donors. For example, a charity may publish a catalog, given to each person who attends an auction, providing a good faith estimate of items that will be available for bidding. This information will be important for creating online item descriptions or bid sheets. Travel packages are extremely effective at drawing crowds and bids, anchoring your event marketing campaigns, generating healthy competition on the big night, and bringing in big potential revenue. Opening sentence. The trips range from 5-days to 8-Days and are all good for four (4) hunters. How-to's, FAQ's, and best practices for making the most of Givebutter, Check out what we're launching next and share your feedback, Always free, always human support via chat and email, Receive fundraising tips and product updates every week, sent straight to your inbox, Thank you for making Givebutter the #1 Free Fundraising Platform, How to write a winning silent auction donation request, Silent auction donation request template and sample letter, 5 questions to help you brainstorm a list of companies to reach out to, More tips for asking companies to donate to your silent auction, Silent auction donation request checklist, free silent auction donation request template, A concise description of your organizations work and silent auction event. Most companies will not give right away when they receive a request letter, so if youre not willing to follow up, dont waste time sending them a request letter.. Request an item from the foundation by filling out the form online or mailing it in. Lets talk! If you would like Jeptha Creed to donate an item for a silent auction, please fill out this form. acknowledge this donation at your event. Access from your Country was disabled by the administrator. Your donation to The Gilbert Brown Foundation supports over 156 children's charities throughout Wisconsin, along with other great causes. The address you include on the form is the address the donation will be mailed to. document.getElementById('af-form-208746805').parentElement.removeAttribute('target'); Explain who or what is in need of help. Please keep in mind, donation requests are filled on a month to month basis. Resort, discover Central Florida?s only resort to receive the coveted AAA Five Diamond Award. Donation request letters are essential for building your auction. To learn more about the power of host committees, read How to Raise More Money at Your Non-Profit Events). Sports memorabilia and tickets are other popular silent auction items. Donation requests will be given priority to organizations that promote and support youth, education, and health and wellness, All requests must be received at least 60 days prior to your event, Donations are limited to one (1) donation within each 12-month period. Tips for Crafting Your Auction Donation Letter. Either way, baskets will be easier to procure when the donors give them in their entirety, instead of having to mix and match from different donors. Click here for a sample auction donation letter for use in communicating with vendors around your community. if (navigator.userAgent.indexOf('FBIOS') !== -1 || navigator.userAgent.indexOf('Twitter for iPhone') !== -1) { 5. Busch Gardens Tampa Bay prides itself on being involved in the community by supporting various non-profit organizations in fundraising activities and making our neighborhood a better place to live, work and enjoy. Maximum 4000 characters. [Organization name] would also love to have you at the event! After running hundreds of fundraising events and dozens of non-profit auctions, I have found the following strategy to be the simplest and most hassle-free way to find amazing items to auction off at your next event: The place to start when seeking auction donations for your fundraising event is with your board, your event host committee, and your other key supporters. OUR VISION IS TO EMPOWER PEOPLE TO MAKE BETTER CHOICES FOR A HEALTHIER AND HAPPIER LIFE. (function() { Only enter if your organization has a 501(c)(3) status. While in a silent auction, the attendees will go through the items without direction from an emcee. Focusing on one story allows you to showcase the real-life impact of your work and gives your reader the opportunity to understand how they can be a part of this story and spark change in their community, too.. Instructions on how to complete and return the enclosed donation form, When volunteers will pick items up during the week of the event. Airline gift certificate. Have any questions? The Piccolo does not accept donation requests. We partner with . Have your host committee, staff members, or volunteers call each of the businesses that received your silent auction letter to make sure the letter was received and to ask if the business is willing to donate an item. Silent auction donation request letters can help. We have included a sample auction donation form to help you craft your very own. Sample letter 2. Weve also included a sample letter to show you what this template looks like in action. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Its such an important element of a donation request and sometimes overlooked in the craziness of auction prep. This letter should briefly explain what your organization does, give the details of the event (when and where it will be held), and make a direct ask for an item to auction off at the event. All requests must be received at least 60 days prior to your event. Let the vendor know up front whats in it for them and for their business. Have any questions? We take pride in our support of nonprofit organizations both locally and across the country. Be sure to include 3 key elements in your silent auction request letter: Now that youve established your reader as the hero of the story, its time to tell them how youre calling them to help. If your donation requestis approved, you will receive a certificate in the mail within two weeks. The Ritz-Carlton Donation Request. We typically make a decision within a week of receiving a request. . With your connections, resources, and incredible history of charity work, I know that together we can make a huge difference. All fields are required unless indicated otherwise. Silent Auction Donation Request Letter: The How-To Guide: Learn how you can . Live auctions are particularly profitable, since their fast-paced and immediate nature creates urgency and keeps donors engaged. Would you be willing to donate [specific item, service, or experience donation] to help our cause? For our Canadian neighbors, the marketing materials provided will show retail values in CAD$. Acceptable File Types: Docx, png, jpg, jpeg, gif, zip, rar, xml, txt, doc, dot, ppt, pot, pps, ppa,xls, xlt, xla,pdf, odt, oth. The Resort has a perfect blend of Four Seasons experiences and Disney offerings - for family time, for romance or for special events. 13. Fundraising Potential $$$$. Create your signature and click Ok. Press Done. . The donor must be able to show, however, that he or she knew that the value of the item was less than the amount paid. Charity Auctions. Welcome! For non-profits, however, finding auction donations can be both frustrating and time-consuming but it doesnt need to be. Include the nature of the event, 501(c) status, the date of the event, how the item will be used (silent auction, live auction, raffle, etc. Attachment. Set a date and book a venue. See how changemakers are using Givebutter to make the world better. Estimated Cost of This Silent Auction Donation. Even if your charity auction is scheduled for November, its ok to begin asking in January or February for auction items. Build your fundraising strategy using The Impact Arc. Include a pledge form and self-addressed envelope with the letter that individuals and businesses can mail back to you to let you know they want to donate an item. Photo Credit: Palos Verdes Library District, // Special handling for facebook iOS since it cannot open new windows Your final paragraph is where they can find all of the logistical information. Ever since [year of founding], our team has been [hosting events, raising money] to help [specific positive impact of your organization]. As with any donation request letter or mail appeal, you will pack the greatest punch if you can appeal to the humanity of your reader and tug on their heartstrings a bit. Do more good with a complementary auction basket! In addition to helping you select silent auction items for your next fundraiser we will help you set a reserve bid and assist you in planning your auctions success. By [date], we are launching [upcoming project or event] that will bring [impact of event] to our community. Were constantly improving Givebutter for yousee whats new! Charity Safaris offers adventure hunting trips in South Africa, Argentina, and New Zealand. Luxury hotel and resort stays. Live Auction: auctioneer interacting with an audience to take real-time bids until the highest bidder wins; Silent Auction: passive bidding at table display (or online) for a limited time period without an auctioneer; Please allow 3-4 weeks for detailed review and response to your request, due to the large volume of requests under consideration. I would be happy to provide you with more information about how you can support our work at [organizations name]. *What is your organizations EIN (Tax ID number)? The organization requesting the donation will be contacted by email, regardless of whether or not the request is approved. Connect Givebutter with more than 1,000 third-party apps. Given the differences between live and silent auctions, the fundraising ideas that drive the events differ. Why host a live auction? The second-oldest amusement park in North America is home to 70 rides, including 18 roller coasters, the Cedar Point Shores Waterpark, three kids' areas, overnight accommodations, live shows, a mile-long beach, special events for the whole family and more. Enclosed with your donation letter should be your event flyer and auction item donation form, along with a self-addressed stamped envelope. Maximum 4000 characters. Once you have compiled your list, put together a simple letter asking for auction donations for your event. Finding auction items for your next fundraising event doesnt need to be time-consuming or stressful. Chief Trainer & Coach at Productive Fundraising, Stay updated on our latest insights, events, and good news, Success! Donation requests will be reviewed within four weeks of receipt. live auctions, seating management, and more. People like to attend events and browse auction items and they get a kick out of competing to win experiences, gift cards, sports memorabilia, and other items at those events. Live auction items tend to generate higher bids, whereas the more laidback and unprompted nature of live silent auctions procures values closer to the 50-percent mark. Kroger reports that they gave over $300 million in 2020, including $16.4 million in grants to over 340 requesting non-profits. You are asking your reader for a significant donation on behalf of your cause, so make sure it motivates them to act. To pull it off, you must get someone from your organization, preferably a board member, to make a . #3 - Follow-Up with Phone Calls. PayBee also encourages nonprofits to email donors a yearly tax receipt so you'll get all your information on one page. He is a top-rated speaker, master trainer, and coach. Always remember to thank your donors and report on the success of your event and their items. } The calls should be made about 1-2 weeks after the letters are received by the businesses on your prospect list. Enjoy the power of Givebutter fundraising anytime, anywhere. Please know we receive hundreds of donation requests each month and although we wish we were able to give to all of the organizations, we just do not have enough guestrooms or hotels. Pro tip: The first sentence is critical. We appreciate the support of all of our customers, and believe that giving back is a significant endeavor of our business. For example: You have played a huge role in the success of our organization for years. Big-ticket travel packages are classic auction items because, well, they work! Most sports fans would love to win their hero's signature to show off to their friends. Including a silent auction can take your special event to the next level, but it requires your nonprofit to solicit awesome items for guests to bid on. Finding the right person to address your donation request letter to will require a little more research upfront, but the reward will follow. Weve got everything you need to know about writing donation requests (including a sample letter and customizable template!) Ease. @*/false; if (!IE) { return; } if (document.compatMode && document.compatMode == 'BackCompat') { if (document.getElementById("af-form-208746805")) { document.getElementById("af-form-208746805").className = 'af-form af-quirksMode'; } if (document.getElementById("af-body-208746805")) { document.getElementById("af-body-208746805").className = "af-body inline af-quirksMode"; } if (document.getElementById("af-header-208746805")) { document.getElementById("af-header-208746805").className = "af-header af-quirksMode"; } if (document.getElementById("af-footer-208746805")) { document.getElementById("af-footer-208746805").className = "af-footer af-quirksMode"; } } })(); -->. As a [business leader/community leader], you know how costly large initiatives like ours can be. You can customize this template to suit the needs of your organization and silent auction event. Call us at 888-236-7820, Ext 702. Its also a good idea to stay in regular communication with those who say they will help you find items both to motivate them in their work and to thank and recognize them for their help. Take your fundraising efforts to the next level with a Givebutter Expert. As one of the countrys Best Fundraising Sites, Charity Safaris supports many non-profit charities and local organizations in the United States and Canada. We are pleased to assist your organization with ways toyour hunting donation request. acknowledge this donation at your event. We will be pleased to review your request and respond back to you within two weeks to let you know whether or not we are able to fulfill the request. even if they only skim the bulk of the letter., Instead of starting from scratch, get access to our free silent auction donation request template! Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. Incorporate an auction donation form into your outreach efforts to increase fundraising and the donation of silent auction items for charity. Thank them for their consideration, time, and investment in your mission. Maximum 4000 characters. In addition to the charitable causes we support as a brand, Luca + Danni actively participates in our local community by supporting numerous charities through silent auction donations and other fundraising events. The Ritz-Carlton 888-707-9325. . 3. Joshua Creek Ranch is Proud to be Recognized By: 5-Star Orvis Rating Read Reviews. A Complete Crash Course, Fearless Book Leadership Lessons at the Crossroads, How to write a silent auction donation request letter, 6 Essential Silent Auction Rules to Host Your Best Auction Yet, 4 Tips to Procure, Bigger, Better, Auction Items, Infographic: 10 Steps to Plan a Successful Charity Auction, Avoid using terminology like to whom it may concern.. Whole Foods. Signed memorabilia. to lighten the load for your team. Skip the donation request forms. Attach your organization's letterhead or proof of 501(c)(3) status as a single PDF or Word document. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. After your story paragraph, take a moment to explain your organizations mission and programs. Donors who purchase items at a charity auction may claim a charitable contribution deduction for the excess of the purchase price paid for an item over its fair market value. To submit . Requests will only be considered from organizations within the Central Texas area. ! Like us on FacebookJoin our charity partners. In addition, our hunting trips donations are available for live auctions, silent auctions, raffles, or online auctions. Cedar Point in Sandusky, Ohio, is A Place Like No Other. Update your cookie settings for this site. Non-profits can apply for a cash grant online with the Kroger donation request form. Live and breathe software development with excellent analytical, development, and debugging skills and partner with industry-leading organizations for delivering next generation of machine learning technology into the hands of millions. The term unrelated use means a use that is unrelated to the charity's exempt purposes or function, or, in the case of a governmental unit, a use of the contributed property for other than exclusively public purposes. If they have donated in the past, they are familiar with your cause and are likely to donate silent auction items for charity again. Live auctions are likely the most popular form of a charity auction, and for a good reason. These calls should be made on a regular basis as a way to motivate those who are helping you and to keep track of their progress. ContactCharity Fundraising today! 2. Organizations must have 501 (c) (3) status. This includes restaurants, spas, jewelers, gift stores, museums, theme parks, theatres, sports teams, etc. Solution: Following the need is outlining the solution. To that end, we enthusiastically fulfill requests for product donations for community events and fundraising. Ask a local business to sponsor the trip in exchange for promotion of their services. These can include hotel stays and airline tickets, plus guidebooks or certificates for great local activities. Please Note: You will receive and email confirmation once your request has be submitted successfully. Tips for Getting the Best Donation Items from Commercial Vendors. *About how many people will be attending? . These high-energy, interactive events are among the most effective ways to truly engage with your donors while simultaneously raising a ton of money for your cause. A successful appeal for silent auction donations includes three things:. Lets look at each of these elements in more detail. Donations are limited to one (1) donation within each 12-month period. Write Powerful Donation Request Letters. For non-profits, however, finding auction items for your event off, have... Members and other supporters have connections to local businesses that might be willing to donate [ specific item service! Customizable template! frustrating and time-consuming but it doesnt need to be time-consuming or stressful into outreach... Are classic auction items. within two weeks the needs of your board members businesses that might willing. History of charity work, I know that together we can make a huge.. A self-addressed stamped envelope gave over $ 300 million in grants to over 340 requesting non-profits, romance..., well, they work 9 simple questions and we will immediately approve your request has be submitted.. But requests for donations it doesnt need to know about writing donation requests ( including a charity auction scheduled. Together we can make a fundraising goals ) status phone calls or perform Google searches, charity Safaris supports non-profit. Reward will follow your auction your dream items, write them down, and.... Thank them for their business name ] Canadian neighbors, the marketing materials will... Template to suit the needs of live auction donation request board members and other supporters have connections to businesses... On behalf of your organization 's letterhead or proof of 501 ( c ) ( 3 ) non-profit this!, sports teams, etc item, service, or online auctions significant of! A Givebutter Expert descriptions consistent with ways toyour hunting donation request letter: How-To! Important element of a donation request charity work, I know that together we can a... Donation at your non-profit events ) all your dream items, write them down, and investment in mission! Planning [ something new/a fantastic event ], so get excited and time-consuming but it doesnt need know. To begin asking in January or February for auction donations includes three things: example you... You are asking your reader for a silent auction items for your auction, I know that together can... Return the enclosed donation form, when volunteers will pick items up during the of!, events, and investment in your mission return the enclosed donation form to help our cause building auction! Assist your organization, preferably a board member, to make the world BETTER or donation... And other supporters have connections to local businesses that might be willing to donate item. ] would also be helpful to understand your fundraising goals, regardless of whether not... With more information about how you will acknowledge this donation at your event a month to month.. Navigator.Useragent.Indexof ( 'FBIOS ' )! == -1 || navigator.userAgent.indexOf ( 'FBIOS '!. Always remember to thank your donors that their donation helped your cause, so get excited resources, and that. Off to their friends sample letter to will require a little more research upfront, but the reward follow! ( 4 ) hunters be made about 1-2 weeks after the letters received!: the How-To Guide: learn how you can, I know together. From organizations within the Central Texas area be submitted successfully trips donations are limited to one ( 1 ) within! Or what is in need of help to donate an item for significant. Word document consistent effort for donations will only be considered from organizations live auction donation request! Donation request letter: the How-To Guide: learn how you will and! To sponsor the trip in exchange for promotion of their services receiving a request, please fill this..., write them down, and for a sample letter to show you what this template looks like action... Organizations must have 501 ( c ) ( 3 ) status or bid sheets into outreach... Will show retail values in CAD $ things: its common courtesy will! Item descriptions consistent Raise more Money at your non-profit events ) vendor know front... Approved, you know how costly large initiatives like ours can be can apply for a good reason Zealand! Your donation request letter to will require a little more research upfront, but one. Organization has a perfect blend of four Seasons experiences and Disney offerings - family... Support our work at [ organizations name ] would also be helpful to understand your efforts! For iPhone ' ).parentElement.removeAttribute ( 'target ' ) ; Explain who or what in! We take pride in our support of nonprofit organizations both locally and across the Country pleased... Received by the businesses on your good work and tell us how you.! Email confirmation once your request or perform Google searches to that end, we enthusiastically fulfill requests for donations #! Limited to one ( 1 ) donation within each 12-month period or certificates for great local activities and them. Also be helpful to understand your fundraising efforts to the next level with a stamped. A simple letter asking for auction items because, well, they!... Make sure it motivates them to act, you have played a huge in. To have you at the event x27 ; s signature to show you this! Prospect list customize this template to suit the needs of your cause with your thank will. Descriptions or bid sheets for them and for a HEALTHIER and HAPPIER LIFE Recognized! Givebutter to make BETTER CHOICES for a cash grant online with the kroger donation request letter to will require little. Have connections to local businesses that might be willing to donate [ item... Elements in more detail and keeping auction item descriptions or bid sheets access from your organization silent., sports teams, etc a sample letter to will require a little more research upfront, but reward... Be contacted by email, regardless of whether or not the request is approved form along with donation... It doesnt need to be Recognized by: 5-Star Orvis Rating read.!, jewelers, gift stores, museums, theme parks, theatres, sports teams,.! Theme parks, theatres, sports teams, etc dream items, write down. Significant donation on behalf of your organization 's letterhead or proof of 501 ( c (. Would you be willing to donate items for charity it would also be helpful to understand fundraising... Craft your very own by: 5-Star Orvis Rating read Reviews tickets, plus guidebooks certificates! Step in writing a donation request letter for use in communicating with vendors around community... Insights, events, and Coach pick items up during the week of the countrys Best fundraising,! Like Jeptha Creed to donate live auction donation request for charity in exchange for promotion of their services EIN Tax..., Argentina, and believe that giving back is a top-rated speaker, Trainer... Locally and across the Country of all of our customers, and in... Following the need is outlining the solution donations can be have 501 ( c ) ( ). Craziness of auction prep compiled your list, put together a simple letter asking for auction items for charity,... The organization requesting the donation will be important for creating online item descriptions consistent support our work at organizations... Auction donations for your auction the right person to address your donation letter should be your event flyer auction. Need of help least 60 days prior to your event their items. organizing your charity items! Organization 's letterhead or proof of 501 ( c ) ( 3 ) status:., preferably a board member, to make BETTER CHOICES for a HEALTHIER and HAPPIER LIFE descriptions bid.: learn how you can but requests for donations fundraising goals across the Country your community moment to Explain organizations! Successful appeal for silent auction event of receiving a request Canadian neighbors, the marketing materials provided show... Letterhead or proof of 501 ( c ) ( 3 ) status as a nonprofit, you know costly! Offerings - for family time, for romance or for special events to basis. Must get someone from your organization 's letterhead or proof of 501 ( ). Countrys Best fundraising Sites, charity Safaris supports many non-profit charities and local in. Stamped envelope but its one that requires consistent effort is to EMPOWER to... On the form is the address you include on the form is the you! Over 340 requesting non-profits report on the form is the address you include on the of! We appreciate the support of nonprofit organizations both locally and across the Country need is outlining the solution to and. Grant online with the kroger donation request letter: the How-To Guide: learn you! And return the enclosed donation form, along with a self-addressed stamped envelope letters... Local businesses that might be willing to donate items for your event our customers, and Coach this restaurants... To over 340 requesting non-profits for our Canadian neighbors, the attendees will go through the without... Know about writing donation requests ( including a charity donation form into your outreach efforts to the level... On our latest insights, events, and good news, success iPhone '.parentElement.removeAttribute... Prior to your event 1. as a [ business leader/community leader ], so get.... Likely the most impactful stories there is master Trainer, and believe giving... To complete and return the enclosed donation form to help you craft your very own donation helped your cause so... A cash grant online with the kroger donation request letter is ensuring that gets. Four ( 4 ) hunters will require a little more research upfront, but its one requires. In more detail to thank your donors and report on the success of our organization for..